8 WAYS TO CHANGE THE WAY YOU USE GMAIL.

8 WAYS TO CHANGE THE WAY YOU USE GMAIL.

MAIL TRACK: KNOW WHEN WAS YOUR EMAIL READ

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You’re probably using WhatsApp ­- you get two little tick marks on your message once it’s been delivered and they turn blue once your message has been read. Wouldn’t it be great if you could find out when your email has been read in the same way?

You can do this with a free Chrome extension called MailTrack.Once you install it, you’ll get free email tracking, desktop and email notifications and a history (data is stored for 6 months).

The only catch is that there’s a ‘Sent with MailTrack’ signature added to all your email. If you’d rather not have that, you can upgrade to the pro account for $3.50 per month. This also gives you unlimited history and the ability to track if links in your email were clicked.

D-MAIL: SELF DESTRUCTING EMAIL

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It’s the stuff of science fiction and action movies ­ send your message (which is encrypted, by the way) to the recipient and you can choose when it ‘self destructs’. After the message destructs, the recipient will no longer be able to read it ­ it will just read like garbled text.

Get the free Dmail (Delicious Mail) Chrome extension.The service is currently in beta stage and completely free. In every message compose window, you’ll see the toggle for Dmail.You can revoke access to any mail, you’ve sent, at any time.

It’s important to note that the recipient does not need to have Dmail installed. Once it goes out of beta, there will likely be some paid plans with extra features ­ a basic service should remain free though.

MAIL2CLOUD: SCHEDULE YOUR EMAIL

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The free Mail2Cloud extension on Chrome adds a small button to your compose window -­ right next to the send button. Just compose an email like you normally do. You can then choose a date/time when to automatically send it. The Save & Share feature can make a PDF of any email and save it to your cloud storage box.

Third, you get features like email tracking and self destruct. And for anyone who’s using Gmail for work, you can do stuff like set reminders for follow up email and set a timeout (be notified if an actionable email hasn’t elicited a response). This is free for 10 users while plans start at $2.50 per month.

RAPPORTIVE: GET MORE INFO ABOUT YOUR CONTACTS

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Not everyone uses a detailed signature. Rapportive is a free add-on for Firefox and Chrome that gets information like a photograph, alternate email, Twitter ID and so on (basically whatever information they add to their public LinkedIn profile) -­ and it adds this information in a box where the ads normally appear.

That’s a double advantage: The ads are removed and you get useful information right alongside the email.

 

CLOUDY:ENABLE ALL THE CLOUD PROVIDERS

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What if the files you want to attach are saved on cloud storage? What if you want to attach multiple files from different cloud service providers — all in the same mail? A free Chrome extension called Cloudy can help — it integrates with SkyDrive, Dropbox, Box, Google Drive, SkyDrive, Github and Gmail itself.

If you like, you can also attach photos from Facebook, Instagram, Flickr or Picasa (these will be real attachments — not just links to those photos. This means your recipient will instantly see the attachments).

If you use Evernote, you can also attach notes and if you need to attach images from the web, you can search and attach right within Gmail -­ rather than search, download and attach individually.

WISE STAMP:MAKE YOUR SIGNATURE STAND OUT

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There are limitations to what you can do with your email signature. With WiseStamp, you can create a custom signature: Add details from your visiting card, plus your social profiles (Facebook, Twitter, LinkedIn), a photograph and many extras.

Extras include buttons or widgets with your latest tweet or a random quote. You will need to create an account and download the free add-on (Firefox and Chrome). Once you do that, the signature will automatically be added to every mail -­ all the features you added.

The free version puts branding under the signature -­ ‘Free email signature by WiseStamp’ ­- and a link. If you want to remove that, it’s $4 per month (though at the time of writing, there’s a special offer of $2 per month).

 

HTTP:UNROLL.ME: CUT THE SPAM

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You get subscribed to many services and newsletters without your consent. Head to http:unroll.me and grant the service access to your Gmail inbox.

It will scan through your inbox and list all your subscriptions -­ you can choose to keep the ones you want and it only takes a few minutes.

BATCHED INBOX: HELPS DEAL WITH EMAIL GLUT

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If you’re constantly distracted by new email throughout the day, try BatchedInbox (http:www.batchedinbox.com).

It’s completely free and delivers new email in batches, at a time and frequency of your choosing. It works by diverting all your email to a new label called BatchedInbox.

These will be moved to the inbox when you choose. You can peek at the undelivered email at any time.

 

 

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